Accounts Payable Assistant

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Accounts Payable Assistant

Fixed Term Contract - 31st December 2025

Finance & Grants

About Taighde Eireann - Research Ireland

Taighde Eireann - Research Ireland is the national research and innovation funding agency, which was established on 1 August 2024; it amalgamates the activities of the Irish Research Council and Science Foundation Ireland. Research Ireland will drive world-class research and innovation in Ireland, funding excellence in all disciplines across the spectrum of Arts, Engineering, Humanities, Mathematics, Science, Social Sciences, Technology and others.

Applications are sought from innovative and motivated individuals for the role of Accounts Payable Assistant Full-time on a fixed term contract until 31st December 2025.

The role is based in the Finance department and will be reporting to the Finance Manager.

Key responsibilities include:

Set up new suppliers on e-workflow

Assist with overdue Goods Received Notes and missing Purchase Orders

Process invoices on e-workflow once trained and familiar with the system

Assist with maintenance of starters/leavers on finance related systems

Assist with month end activities & returns such as PSWT, Bank Rec & 4th Schedule VAT

Assist with Audit queries

Any ad-hoc tasks related to the Finance activities

Ad hoc duties as required.

Other

Assisting with other departments on ad-hoc tasks - i.e. assisting with Education and Public Engagement events

Providing support to Facilities when needed on Room bookings and configurations/ Logistics relating to events/meetings/training etc.

This job specification is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive. It will be reviewed from time to time with the post holder.

Key Expertise:

Excellent attention to detail;

Experience in Accounts Payable is essential for this role;

Ability to be a team player, communicate professionally (both orally and in writing) and interact at various professional, scientific and administrative levels;

Excellent administration skills with the ability to set up and maintain appropriate work systems;

Excellent Project Management Skills;

Excellent organisational skills;

Ability to gather and interpret information and respond in a professional and efficient manner to queries;

Ability to prioritise workload, meet deadlines and provide a professional service in a busy customer-oriented environment;

Capacity to work on own initiative with accuracy, good judgment and discretion;

Excellent proficiency in all Microsoft Office products (Word, Excel, PowerPoint, Outlook etc.).

Enthsm, flexibility;

Willingness to learn and take on responsibilities.

Key Competencies:

Communications & Influencing

Personal Effectiveness

Stakeholder & Client Service

Teamwork

Project Management

Problem Analysis & Resolution

Qualifications and Experience:

Essential:

Minimum of 2-3 years of work experience in a project management or administrative role.

Proven administration skills and experience

Advanced PC skills including Outlook, Word, Excel & PowerPoint

Excellent organisational and time management skills

Excellent interpersonal and communication skills

Desirable:

Third level qualification in a business or related discipline

SharePoint experience

Application Process:

To apply for this post, applicants must submit a cover letter demonstrating how the applicant meets the requirements for this role (maximum of two pages) as set out in the job specification together with an up-to-date CV. Please note that the cover letter is essential. Applications must be submitted as one document online through the online applicant management system Occupop on or before 12 noon Irish Local Time on 19th March 2025.

Shortlisted applicants will be invited to attend for an interview, which may include a competency-based interview, a presentation on a topic of relevance to the role and/ or other such assessment methods as deemed appropriate. Research Ireland reserves the right to invite candidates to a second-round interview and to undergo further assessment, including the use of psychometric assessment if so required. Please note, interviews may take place over videoconference or other remote technology where appropriate.

Salary Scale:

The salary scale (Level C) is: Min €31,233 to €57,445 per annum with contributory superannuation (pension).

Please note that new entrants to the public sector will be at the minimum point of the salary scale.

Government policy continues to be that starting pay on recruitment from open competition for all posts within the public service should be at the minimum of the relevant salary scale and are not subject to negotiation. Remuneration may be adjusted from time to time in line with Government policy.

Benefits:

Annual leave: 23 days annual leave per annum pro-rata (+ 1 Organisation holiday day + 10 additional public holidays).

Favourable blended working arrangement

Additional Information:

Shortlisted applicants will be invited to attend for an interview, which may include a competency-based interview, and/ or other such assessment methods as deemed appropriate. RESEARCH IRELAND reserves the right to invite candidates to a second-round interview and to undergo further assessment.

Please note, interviews may take place over video-conference or other remote technology where appropriate.

The role will be based in the RESEARCH IRELAND office located in Three Park Place, Hatch Street Upper, Dublin 2, Ireland, D02 FX65.

Research Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of our workforce. We encourage you to reach out to us directly at recruitment@Research Ireland.ie should you require assistance or reasonable accommodation during the recruitment process with Research Ireland

The role will be based in the RESEARCH IRELAND office located in Three Park Place, Hatch Street Upper, Dublin 2, Ireland, D02 FX65. A hybrid model of home/office working is in place by the organ

Information :

• Company : Research Ireland
• Position : Accounts Payable Assistant
• Location : Hybrid work in Dublin, County Dublin
• Country : IE

How to Submit an Application:

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