Estate Manager

We are seeking an experienced and proactive Facilities Manager to oversee the operations, maintenance, and management of a large and diverse complex located in South Dublin, comprising residential apartments, commercial units, and carparks. The successful candidate will be responsible for ensuring the complex is well-maintained, safe, and efficiently run, while providing a high level of assistance to both Residential Managers and Commercial Managers who are already in place.

Key Responsibilities:

Buildings Management:

• Oversee day-to-day operations and maintenance of the entire complex, including residential, commercial, and public spaces.
• Ensure all facilities are compliant with health, safety, and legal regulations.
• Develop and implement preventive maintenance plans to avoid major repairs and downtime.
• Coordinate repairs, installations, and upgrades for all areas of the complex.
• Manage and supervise external contractors for maintenance and janitorial services.

Building Maintenance:

• Ensure the proper functioning of all building systems.
• Conduct regular inspections of residential apartments, commercial units, and carparks to identify and address issues promptly with the relevant team members.
• Monitor the condition of the buildings exterior and interior to ensure they meet high standards of cleanliness and appearance.

Tenant and Resident Relations:

• Address and organise a plan to resolve any tenant complaints, maintenance requests, and general inquiries.

People Management

• Assisting with the recruitment, onboarding and training and supervision of personnel on the site.
• Develop work schedules, assign duties, monitor progress and support and assist the team to ensure targets are met.
Create a plan for good communication across the estate and help develop a team who take pride in the estate and develop it to is full potential.

Health & Safety:

• Ensure compliance with all health and safety regulations and standards across all areas of the complex.
• Conduct regular health and safety inspections and implement improvements as necessary.
• Coordinate emergency procedures and ensure all safety equipment is operational and accessible.
• Manage, document and report on all accidents and incidents.

Public Carpark Management:

• Oversee the efficient operation of carparks, ensuring a professional working relationship with the carpark operators.
• Implement policies to maximize space utilization, and cleaning.
• Address any issues or complaints related to the carpark facilities.

Reporting & Documentation:

• Maintain accurate records of all maintenance activities, inspections, and repairs.

Skills & Qualifications:

• A qualified Facilities/Estate <amager, Property Management, or a related field (or equivalent work experience).
• Minimum of 3 years of experience in facilities management, ideally within a mixed-use (residential, commercial, and public) environment.
• Strong knowledge of building systems, maintenance practices, and health and safety regulations.
• Excellent communication and interpersonal skills, with the ability to manage relationships with tenants, contractors, and the general public.
• Proven leadership, coordinating and organizational skills, with the ability to prioritize and manage multiple tasks.
• Ability to work under pressure and respond quickly to emergencies or urgent situations.
• Experience with budget management and cost control.
• Strong problem-solving skills and attention to detail.
• Knowledge of sustainability initiatives and energy management is a plus.

Working Conditions:

• Full-time position, Monday to Friday, with occasional on-call duties.
• The role requires on-site management of all aspects of the complex.