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Executive Assistant at Hays

Position Executive Assistant
Posted 02 Jul 2026
Expired 01 Aug 2026
Company Hays
Location Lisburn | IE
Job Type Full Time

Job Description:

Latest job information from Hays for the position of Executive Assistant. If the Executive Assistant vacancy in Lisburn matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Hays for the position of Executive Assistant below matches your qualifications.

Your new company
You will be joining a well-established and highly respected organisation with a strong reputation for professionalism and delivery excellence. The business operates in a fast-paced environment and places significant value on high-quality executive support, offering the opportunity to work closely with senior leadership.


Your new role
As an Executive Assistant (Maternity Cover), you will provide dedicated, high-level support to a senior executive, ensuring they are fully prepared for all meetings, events, and strategic priorities.
Key responsibilities include:

  • Managing complex calendars, meetings, and competing priorities
  • Preparing high-quality PowerPoint presentations, including pulling together content from reports and multiple data sources
  • Ensuring the executive is fully briefed and prepared for meetings and engagements
  • Taking accurate minutes at meetings, ensuring they are documented, reviewed, and signed off
  • Coordinating travel and accommodation arrangements
  • Supporting the planning and delivery of events
  • Acting as a key liaison for internal and external stakeholders
  • Proactively identifying potential issues and resolving them before escalation
  • Supporting governance processes and maintaining strict confidentiality at all times

What you'll need to succeed
To be successful in this role, you will have:

  • Proven experience in executive support, administration or office management
  • Experience supporting senior executives or leadership teams
  • Strong organisational and time-management skills with the ability to meet tight deadlines
  • Excellent verbal and written communication skills
  • Advanced attention to detail and accuracy
  • Strong problem-solving skills, with the ability to anticipate challenges proactively
  • The ability to multitask and perform under pressure in a deadline-driven environment
  • Strong interpersonal and relationship-building skills
  • Experience in minute-taking and report writing
  • Experience coordinating travel, events, and executive-level schedules
  • A good understanding of business operations and corporate governance
  • Strong technical skills, including proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word, Canva)
  • Comfortable using collaboration tools such as Microsoft Teams and Zoom
  • A professional, adaptable approach to working styles and senior stakeholders


What you'll get in return
In return, you will receive:

  • A competitive salary package for a maternity cover contract
  • The opportunity to work closely with senior leadership
  • Exposure to high-level decision-making and business operations
  • A fast-paced and rewarding working environment
  • The opportunity to further develop your executive support skillset


What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be

Job Info:

  • Company: Hays
  • Position: Executive Assistant
  • Work Location: Lisburn
  • Country: IE

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Executive Assistant at the office Lisburn above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.

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