HR & Admin Assistant at Haven Connect

Job Description:

Latest job information from Haven Connect for the position of HR & Admin Assistant. If the HR & Admin Assistant vacancy in Leinster matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Haven Connect for the position of HR & Admin Assistant below matches your qualifications.

We are seeking a proactive and adaptable HR / Admin Assistant to support day-to-day operations across HR, administration, ESG data collection and our Integrated Management System (IMS). This is a varied role ideal for someone who enjoys working across multiple functions, is highly organised, and comfortable switching between tasks. The successful candidate will contribute to maintaining high standards in HR, quality management and ESG reporting.

Key Responsibilities

HR & General Administration

• Provide administrative support to the HR department, including maintaining employee records, preparing documentation, and assisting with onboarding/offboarding processes
• Support recruitment activities such as scheduling interviews, developing job descriptions, and handling candidate queries.
• Support staff with development goals such as training interests etc
• Liaising with other departments and site teams re onboarding of staff
• Maintain general office administration

ESG Data Collection & Reporting

• Assist in gathering, organising, and validating ESG (Environmental, Social, Governance) data across departments and sites.
• Support the preparation of ESG reports, dashboards, and KPI summaries as per Dussmann requirements
• Follow defined ESG data collection processes and help identify improvements in how data is captured or stored
• Liaise with project teams and managers to ensure timely submission of ESG data.

Quality Management & IMS Support

• Support the maintenance of the Integrated Management System (ISO 9001, ISO14001, ISO45001).
• Assist with document control, ensuring policies, procedures, and forms are up to date, and compliant with standards
• Help schedule, prepare for, and follow up on audits (internal/external).
• Record non-conformances and opportunities for improvement, as well as ensuring accurate tracking and timely closure
• Contribute to ongoing continuous improvement and targets within the IMS

Skills & Attributes

• Organised and attention to detail
• Feeling comfortable to engage in person/by phone with employees
• Open communication, willing to learn, positive and enthusiastic about finding solutions
• Versatile and willing to take on varied tasks across HR, ESG, and quality/IMS.
• Comfortable handling data and highly confidential information
• Ability to prioritise work in a fast-paced environment.
• Team player who is looking for a great work atmosphere

Experience & Requirements

• Previous experience in an HR, administrative, compliance support role (desirable but not essential)
• Familiarity with ISO standards and/or ESG concepts is an advantage but not essential and training will be provided
• Proficient in MS Office (Excel, Word, Outlook, Sharepoint)

What We Offer

• A varied and dynamic role with exposure to multiple business functions.
• Training and development in HR, ESG and Quality/IMS systems.
• Opportunity to contribute to meaningful sustainability and organisational improvement goals.
• Supportive team environment with room for growth

Job Type: Full-time

Pay: €40,000.00-€45,000.00 per year

Benefits:

• Company pension
• Employee assistance program

Work Location: In person

Job Info:

• Company: Haven Connect
• Position: HR & Admin Assistant
• Work Location: Leinster
• Country: IE

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information HR & Admin Assistant at the office Leinster above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.